The Club AIOS | Krate Solutions AI Operations Console Proposal for Corpus Christi Athletic Club

Executive Summary

One console your team talks to, built on the platform you own.

Right now you pay a generalist AI vendor monthly for an AI layer that sits on top of a platform you also rent. Both the platform and the AI belong to them. The AIOS ends that for the AI layer. It is a club-branded operations console your team talks to in plain language, managed for you, running on best-in-class frontier models, wired directly to the GoHighLevel you own. Ask it anything about the club and it answers from live data. Tell it to act and it updates members, sends campaigns, books sessions, and changes settings.

Today your data lives in GoHighLevel, but getting answers means digging, and routine changes wait on whoever knows the system. The AIOS turns the whole operation into a conversation and gives leadership a live cockpit: members, revenue, utilization, churn, and reviews at a glance, with an AI that does the next step for you. It runs as a managed AI service, branded for the club, on hosting we provision for you. This proposal is separate from the Platform Ownership build on purpose. Own the platform first, then put the AIOS on top.

AI Layer: What You Rent Today vs. What You Own After

Your current provider

✕Generalist vendor (serves healthcare, equipment dealers, government)
✕Private closed-data models they control
✕Rented monthly, forever, on their terms
✕Not integrated with the GoHighLevel you own

CCAC AIOS (this proposal)

✓Club-built and club-specialized
✓Runs on best-in-class frontier models (not a closed in-house model)
✓Managed subscription, unlimited AI usage included
✓Integrated with your owned GoHighLevel

Know

A live KPI cockpit. Ask anything about members, revenue, utilization, churn, or reviews and get the answer in seconds.

Act

Tell it what to do. It updates members, sends campaigns, books sessions, and changes settings through your GoHighLevel, with your approval.

Anticipate

Proactive agents flag at-risk members, recover failed payments, and surface underbooked capacity before you ask.

Recommended subscription

$3,000/mo

Operate (recommended), unlimited AI usage included

Setup and Integration

from $4,500

waivable on a 12-month commitment

Foundation

Built on your owned platform

Next step: pick a subscription tier (Operate recommended), connect to your GoHighLevel, and stand up the console.

The Problem It Solves

Your data is in GoHighLevel. Your answers are not.

Answers take digging

Your numbers live in GoHighLevel, but leadership questions ("who is at risk, what is our conversion, which courts are empty") require someone to go pull them.

Insight needs a specialist

The people who can read the system are not always the people making the decisions.

Routine changes wait

Updating members, sending a campaign, or changing a setting waits on whoever knows where the buttons are.

Nothing is proactive
By the time a problem shows up in a report, the at-risk member has already lapsed and the failed payment is already lost.

What the AIOS Does

One brain for the whole club.

Live Cockpit

KPI dashboards for members, trials, conversion, MRR, utilization, at-risk, reviews, and balances, with an AI insight banner that tells you what needs attention this week.

Chat to Know

Ask anything in plain language and get an answer from your live GoHighLevel data, with the math shown.

Chat to Act

Tell it to draft and send a win-back, recover failed payments by Text-to-Pay, book a member, or change a setting. It does it through your GoHighLevel, with your approval.

Proactive Agents

It flags at-risk members, queues recovery for failed payments, and surfaces underbooked courts and classes before you ask.

One Brain for the Whole Club

Membership, scheduling, billing, recovery, reputation, all in one console your team talks to.

How It Works

Plain-language architecture.

The console is a club-branded app on hosting we provision for you. It talks to a secure orchestration service. That service reads from and writes to your GoHighLevel through its REST API (contacts, pipelines, calendars, payments, conversations) and uses our AI engine as the reasoning layer to answer, summarize, draft, and decide. Your data stays in your GoHighLevel. Access is scoped through Private Integration Tokens, and in the early phases every action waits for a human to approve.

The AIOS does not store a second copy of your business. It reads and acts on the platform you own. That is why ownership comes first.

Built On What You Own

The AIOS rides on the platform from your Platform Ownership proposal.

We get your data clean, unified, and owned, then put the AI on top. You cannot put an AI brain on fragmented, rented systems. If you have not done the ownership build yet, we sequence it first.

► Open the live console demo

club-aios.pages.dev

Investment

A managed AI subscription. One setup fee, then monthly.

The AIOS is a managed AI service. You pay a one-time Setup and Integration fee to get the console built, branded, and wired to your GoHighLevel, then a flat monthly subscription for everything after. Unlimited AI usage is included on every tier. No metering, no per-message fees.

One-Time Setup and Integration

Get the console built and wired, once.

What is included	Fee
Setup and Integration Building and branding the console, wiring it to GoHighLevel, configuring the agents, and training the team. Waivable on a 12-month subscription commitment.	$4,500 or $0 on annual commit

Monthly Subscription

Pick the tier that fits where you are today.

Three tiers, mutually exclusive. Pick one. All include unlimited AI usage. The live total below updates when you select a tier.

	Insight	Operate Recommended	Autonomous
What is included	Live KPI dashboards plus an AI that reads your club and drafts for you.	Everything in Insight, plus the AI takes action with your approval (update members, send campaigns, book, change settings).	Everything in Operate, plus proactive agents that run continuously: surface at-risk members, recover failed payments, flag underbooked capacity before you ask.
Monthly subscription	$1,500/mo unlimited AI usage included	$3,000/mo unlimited AI usage included	$5,000/mo unlimited AI usage included
Select tier

Unlimited AI usage is included on every tier. No metering, no per-message fees. Cancel anytime.

Why this is a subscription, not a one-time build

The AI field moves faster than any software you have ever run. New models ship every few weeks, prices fall, capabilities jump, and last quarter's best is today's mid-tier. A tool bought once is out of date in months. Your subscription means you are never running last quarter's AI. We continuously move your club onto the best and most cost-effective models, add new capabilities as they land, and handle every migration and fix behind the scenes. You get the frontier without chasing it, and your price stays flat while the work of keeping current is ours.

The Payoff

What changes the week it goes live.

More Sales from the Same Ad Spend

At 638 leads a month, every 1 point of lead-to-sale conversion is about 6 more sales. You are at 30 percent today. The single biggest lever is the speed and consistency of follow-up: a lead contacted within five minutes is far more likely to convert, and most trial drop-off is inconsistent follow-up, not a weak offer. A 5 point lift is about 32 more sales a month, a 10 point lift about 64, on the same 638 leads and the same $3,625 Meta spend. We model this against your real funnel in the pilot, so you never take it on faith.

Revenue Recovered Across 5,755 Memberships

At-risk members and failed payments get surfaced and acted on the same week, not after they are gone. The AIOS monitors all 5,755 active memberships for churn signals and dunning triggers, then queues recovery actions for your approval before the revenue walks out.

One Cockpit for 13,612 Members

Leadership gets a live view across every member, trial, utilization, and balance. Any operational question is answered in seconds from live GoHighLevel data, without pulling a report or waiting on someone who knows where the buttons are.

Capacity Filled

Underbooked courts, classes, and recovery slots get targeted offers automatically. The AIOS surfaces the gap and queues the campaign draft before you notice the empty calendar.

Bottom line: Every point of conversion on your existing 638 leads is about 6 more sales from the same $3,625 spend. At-risk memberships recovered before they lapse. One cockpit over all 13,612 members. We model the real numbers against your funnel in the pilot, not before it.

Timeline and Milestones

Insight live in three to four weeks. Operate shortly after.

Phase	Deliverable	When
Insight Console, dashboards, read-only chat	Club-branded console live, KPI dashboards running, AI chat reading your GoHighLevel data	Weeks 3 to 4
Operate Write-actions and approval workflow	AI acts through your GoHighLevel with human approval: win-backs, dunning, bookings, settings	Weeks 5 to 7
Autonomous After Operate is stable	Proactive at-risk and anomaly agents, auto-queued campaign drafts, optional member assistant	After Operate

What Good Looks Like

Tracked after go-live.

KPI
Questions answered without pulling a report
At-risk members re-engaged per week
Failed payments recovered
Underbooked slots filled
Time from question to action

Revenue-recovery baselines confirmed against your real GoHighLevel data during the build.

Who You Are Working With

Nathan Bigbee

Founder, Krate Solutions LLC | Google Professional AI Certified

Krate Solutions is a founder-led studio based in Corpus Christi. We build engagement systems and AI for businesses that compete on experience. You work directly with the person doing the work, not an account layer.

We explain everything in plain language, we quantify before we recommend, and we tell you when something is not worth doing.
Being local to the same market you serve means we understand your members and we are a short drive away when it matters.
Google Professional AI Certified, focused on practical systems that produce booked appointments, captured leads, and retained members, not buzzwords.

Where We Work

Local Corpus Christi businesses plus a portfolio of cinematic, conversion-focused builds

Krate Solutions serves local Corpus Christi businesses and clients across multiple states, with deep roots here on the Texas coast. Every engagement is founder-led, directly accountable, and built around your specific system, not a generic playbook.

Appendix

Assumptions, Exclusions, and Next Steps

This proposal assumes

The AIOS connects to a GoHighLevel account you own or control (ideally the Platform Ownership build).
We provision and manage the AI engine. Usage is included in your plan.
A point of contact is available for approvals and feedback during the build.

Not included in this scope

The Platform Ownership build (separate proposal).
Your GoHighLevel subscription.
Net-new GoHighLevel features beyond what the console reads and writes.

Client Responsibilities

API access to your GoHighLevel.
An approver for actions in the early phases.
Feedback during the build.

Next Steps

How to Move Forward

Pick a subscription tier (Operate recommended).
We connect to your GoHighLevel and stand up the console.
Insight capability goes live, then Operate.
Upgrade to Autonomous when you are ready. Pricing held through July 31, 2026.

On acceptance of this proposal, the scope and commercial terms above are formalized in a Krate Solutions services agreement, which governs the legal relationship between the parties (including intellectual property, confidentiality, and limitation of liability).

Questions? Contact Nathan Bigbee directly: nate@kratesolutions.com